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Polmonthill Snowsports Club Constitution

1. TITLE

The Club shall be called Polmonthill Snowsports Club, PSC, thereinafter referred to as the Club.

2. OBJECTS                                                             

2.1       The object of the Club is to encourage participation and excellence in skiing and snowboarding in the Falkirk area and Central Scotland, as well as among its members wherever located.

2.2       The Club is committed to the highest ethical standards. All Members and Office Bearers of the Club should conduct themselves with integrity, transparency, accountability, and in a fair and equitable manner.

2.3       The Club is a non-profit making organisation.  All profits and surpluses will be ​used to further the aims of the Club, Members and the Sport.

2.4       The Club shall be affiliated to Snowsport Scotland, or such other entity that may perform the function of governing body for snow sports in Scotland.

3. MEMBERSHIP

3.1       Members shall be those individuals who apply to the club for admission in such manner as the committee shall from time to time determine and are accepted. The committee shall have power to grant or refuse membership.

3.2       Membership of the Club shall be available in Adult (21 plus), Junior (up to 21), Family (two adults and all children) and Senior Citizens (over 60).  The details of these categories shall be determined by the Committee from time to time. 

3.3       Members shall pay membership fees as fixed at the Annual General Meeting.

3.4       All members joining the Club shall be deemed to accept the terms of this Constitution and any Club rules from time to time adopted by the Committee.

3.4       Membership shall be on an annual basis. Members wishing to leave the Club other than by non-renewal shall give written notice to the Secretary of the Club.

3.5       The Club shall retain ownership of all its assets and property and departing members shall return any such assets or property.

3.6       The committee shall have the power to remove Members of the Club if they are in breach of this Constitution or any Club rules, or are considered to be prejudicing the good name of the Club, without repayment of Membership fees. 

 

4. MANAGEMENT COMMITTEE

4.1       The affairs of the Club shall be conducted by a Committee.

4.2       The Committee shall consist of not more than 15 Members, as follows: a Chair, Treasurer, Secretary and up to twelve other members, whose roles shall be determined by the Committee from time to time taking account of the requirements of the Members at that time. In addition, one or two representatives from Polmonthill Ski Centre can be co-opted to be Members of the Committee.

4.3       The committee shall be elected at an Annual General Meeting (AGM). If any Committee position should fall vacant between AGMs the Committee shall have the Power to fill such vacancy until the succeeding AGM. 

4.4       The Quorum for a valid Committee meeting shall be 4. The Chair shall hold a casting vote in the event of a tied vote.

4.5       The Committee may delegate to sub-committees, which may manage defined areas of the clubs activity under a mandate provided by the committee, provided any such sub-committee is chaired by a Committee member, who shall be responsible to the Committee.

4.6       The Committee shall have the power to deal with all matters not ​reserved to a General Meeting.

4.7       The Officers of the Club shall be trustees ex officiis of the Club. If necessary they shall hold any property belonging to the Club in their name and shall be entitled to sue and be sued on behalf of the Club as trustees ex officiis. They shall have personal indemnity insurance cover as provided by Snowsport Scotland where they are acting bona fide in their capacity as Officers of the Club.

 

5. HONORARY OFFICERS

On the committee’s nomination, the Club will have powers to appoint an Honorary President and up to three Honorary Vice Presidents, whether members of the Club or not, to serve for a period of two years. Appointments, resignations or replacements of such Honorary officers may only be dealt with by the Club at a General Meeting.

 

 

6. GENERAL MEETINGS

6.1       ​Annual General Meeting (AGM)

​      The Club shall hold an AGM, whenever possible during November, to;

• Approve the minutes of the previous AGM

• Receive reports from Officers

• Approve the Annual Accounts

• Elect the Committee and any Honorary Officers

• Fix the subscriptions for the following 12 month period

• Deal with any other relevant business

6.2         Extraordinary General Meeting (EGM)

• Any member may call an EGM by an application in writing to the Secretary supported by the signatures of 10 Members.

• The Committee shall have the power to call an EGM by decision of a simple majority at a Committee meeting.

The Secretary shall then call the EGM for a date not later than 21 days from receipt of such an application.

6.3​    Notices

At least 21 days notice of all General Meetings, accompanied by an Agenda prepared by the Club Secretary, shall be given to all members. No business shall be conducted unless due notice is given to the Secretary and placed on the Agenda. 

6.4       ​Voting

With the exception of changes to the Constitution decisions put to a vote shall be resolved by simple majority at General Meetings. The Chair shall hold a casting vote at General Meetings. The Quorum at General Meetings shall be 20.  All adult members (over 18) are entitled to vote.

6.5​    Changes to the Constitution

Any changes to the Constitution shall require a two-thirds majority of those present and entitled to vote.

A proposal to change the Constitution must be submitted in writing to the Secretary, who shall circulate the proposal to all members for a vote at a General Meeting.

 

7.  FINANCE AND ACCOUNTS

7.1​    The financial year shall run from 1st  January to 31 December.

7.2       ​The Treasurer shall be responsible for Preparation of Annual Accounts of the ​Club. The Accounts shall be certified by an appropriate qualified person.

7.3       All cheques under £100 drawn against the Club shall be signed by one of the designated signatories; Chair, Secretary or Treasurer.  All cheques over £100 drawn against the Club shall be signed by two of the designated signatories.

8.   DISSOLUTION

If, upon winding up or dissolution of the Club, there remains after the satisfaction of all its debts and liabilities any property whatsoever, the same shall be transferred to an entity having objects similar to those of the Club, such organisation to be determined by the members at a General Meeting, or in the absence of such a Resolution (or to the extent to which it cannot be given effect), to Snowsport Scotland or its successor entity.

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